Relocating a multi-department business is a complex endeavor, frequently demanding meticulous planning and exceptionally effective communication. Without careful planning, even minor errors before and during the move could have a negative impact on your company. Read on to learn about the challenges and solutions of moving a company with several departments.
Comprehensive Planning Is Required
You could spend several months planning a multi-department business move. Some business owners do not have the time or moving experience to create these comprehensive plans. If this is the case in your company, bringing in a full-service business moving company can significantly help. Full-service office movers will provide a well-versed in-house team of project managers to help craft a thorough plan and schedule that works specifically for your business.
Cross-Department Coordination Can Be a Challenge
Moving multiple departments can be challenging because you must keep each department informed and on the same page during all move phases. Transparency is essential when coordinating a team in this type of office move. To achieve better cross-department coordination, be sure to:
- Assign one individual or specific group that will be responsible for communicating with each department
- Hold meetings with employees in all departments to keep everyone on the same page
- Provide a communal space or bulletin board where you can post information or schedules about the move
Managing Employee Transition Is More Complex
With a multi-department move, getting each employee settled into the new department at the new place of business can be even more challenging. Instead of relocating a full team, the move can be like trying to move a handful of small teams into new spaces. The most effective way to navigate this challenge is to coordinate the transition of each department separately. This way, you can dedicate resources to getting one team settled into their new departments at a time.
Maintaining Operations Is Challenging
It can be challenging to keep a business operating during a move. But when you have to deal with more than one department, it can be even more complicated because there are so many moving parts. Business News Daily offers a few tips that can be exceptionally helpful, such as:
- Notifying all vendors and affiliates of the move well in advance
- Drafting email newsletters periodically to keep all parties, including business employees in the loop and updated
- Updating your online assets like your website and Google Business profile
- Having a good plan in place for your full reopening after the transition
Minimizing Disruptions Can Be Problematic
In most multi-departmental businesses, each department has some reliance on at least one other to function adequately. Therefore, when one shuts down for a move, other departments can be affected. To minimize disruptions, consider dismantling the most interconnected departments last. For example, if the customer service department must be up and functioning for the billing department to work, consider saving the dismantling of these two departments for the last few days before a move.
Hire an Office Moving Company to Make the Process Easier
If you are feeling overwhelmed about relocating your business, we can help. When it comes to your most complex projects, you can count on The Advance Group to respond quickly, efficiently, and affordably. Contact us to discuss your planned moving date and learn more about the commercial moving services we have available.